Booking Terms

Booking terms

the small print

Price & Availability

General

  • Prices do not include flights but do include airport transfers subject to terms and conditions.
  • Person per week prices are based on two people sharing one room. We reserve the right to charge a supplement for sole occupancy on a case by case basis.
  • The maximum number of possible guests stated is also the maximum number of individual guests permitted in the chalet for the duration of the stay. Mid week changes of guests will be subject to additional charges, please enquire when booking.
  • Late and out of hours arrivals (See Arrival & Departure info) may be subject to additional charges.

Sole Occupancy

  • The sole occupancy price stated includes any stated discounts or free places.
  • No additional discounts are applicable to sole occupancy prices, including child discounts.

Per Person/Per Room

  • Babies and infants staying in parents' room: £200 each, including cot and high chair.
  • Children 11 and under receive a £50 discount on the full per person price - not applicable to sole occupancy bookings.
Arrival and Departure Info

Our chalets are accessible from 16.00 on arrival day, however our hosts are on their break from 13.30 and until 17.30. If you arrive between those hours with our transfers, the driver will show you around the chalet briefly. Help yourselves to tea or coffee and the hosts will be looking forward to seeing you at 17.30 or at 18.45 latest for dinner if you choose to have a wander around town. If you arrive after 20.00, whether planned or you are delayed, our Chalet Hosts will not be available for a full dinner service as they finish work strictly at 21.30 latest. They will prepare and serve what they can however they will leave the remainder of the meal ready for you to reheat/eat. If you arrive after 21.30, your driver will show you to your rooms. The hosts will have left a wonderfully prepared meal for you, ready to reheat and they will see you at breakfast the following morning from 08.00.

If you are arranging your own travel, check in is 16.00 earliest and check out is 10.00 latest.  

Early arrivals by train or self-drive for an extra day's skiing can be accommodated, please ask for further details (conditions apply and an additional charge may be applicable). Late departures by train or self-drive for an extra day's skiing can be accommodated, please ask for further details (conditions apply and an additional charge may be applicable).

Airport Transfers: We offer our guests complimentary shared transfers between the airport or train station and your chalet. These transfers are offered on the following conditions:

  • ARRIVING: Free shared transfers from Chambery, Grenoble or Lyon (or Geneva if you have no other option and by prior agreement-please check first before booking flights) to resort are provided on Saturday and Sunday arrival days with collection from 1pm to 4pm providing your group lands together at the same airport. Variations must be by agreement in writing. If you choose to arrive early, you will be required to wait at the airport for our transfer service. If you arrive later than 4pm we are unable to offer free transfers.
  • DEPARTING: Free shared transfers are provided to return you on Saturday and Sunday departure days to Chambery arriving at the airport at 11am (no earlier). Your flight must depart after 1pm. Free shared transfers are provided to return you on Saturday and Sunday departure days to Grenoble or Lyon (or Geneva if agreed in advance) arriving at the airport at midday (no earlier). Your flight must depart after 2pm. If you choose to depart early, we are unable to offer free transfers. If you chose to depart late, you will be required to wait at the airport for your flight.
  • GENEVA: Due to increasing difficulty in operating transfers from/to Geneva, we only offer transfers from/to Geneva as a last resort by prior agreement in writing. Please check with us first before booking flights.
  • SCHOOL HOLIDAYS: During French February/March school holidays and due to the sheer volume of traffic leaving the valley, minibuses will depart early at 7am. It is likely you will still arrive at the airport at midday so please do not book flights earlier than 2pm as advised above.
  • Free shared transfers are based upon 8 sharing a minibus. Unless otherwise agreed, minibuses will be allocated to your group accordingly. However when there are less than 8 in one minibus, we may ask you to share with other guests and we will ensure any wait times will be kept to a minimum.
  • Private transfers outside of the above hours maybe available by prior arrangement with us at additional cost and on a quotation basis only.
  • Transfers from/to Bourg St Maurice/Moutiers train station are also complimentary on arrival/departure days only (charges apply on other days).
  • There is no extra discount for self-drive.
  • Our chalets are accessible from 16.00 hrs on arrival day, however our hosts are on their break from 13.30 and until 17.30. If you arrive between those hours with our transfers, the driver will show you around the chalet briefly. Help yourselves to tea or coffee and the hosts will be looking forward to seeing you at 17.30 or at 18.45 latest for dinner if you choose to have a wander around town. If you arrive after 20.00, whether planned or you are delayed, our Chalet Hosts will not be available for a full dinner service as they finish work strictly at 21.30 latest. They will prepare and serve what they can however they will leave the remainder of the meal ready for you to reheat/eat. If you arrive after 21.30, your driver will show you to your rooms. The hosts will have left a wonderfully prepared meal for you, ready to reheat and they will see you at breakfast the following morning from 08.00.
  • Check out on departure day is 10.00 hrs latest.
  • Early arrivals by train or self-drive for an extra day's skiing can be accommodated, please ask for further details (conditions apply and an additional charge may be applicable). Late departures by train or self-drive for an extra day's skiing can be accommodated, please ask for further details (conditions apply and an additional charge may be applicable).
  • Baby car seats and booster seats will be arranged for children and infants FREE of charge and comply with all French legislation.
  • Please note: If you choose to arrive late evening or your flight is delayed, our free Airport Transfers will not be available. In the case of flight delays, we will do what we can do offer transfers however due to strict working regulations for drivers in France, this may not always be possible and you may have to arrange a private transfer. Delays can happen if traffic conditions are heavy or the weather is bad and other traffic incidents can delay our vehicles heading to the airports, sometimes severely. We do not accept responsibility for delays for situations beyond our control.
  • Complimentary transfers are not available under any other conditions and it is your responsibility that all your group members are aware of these conditions.
  • Covid19 measures: The drivers have been fully trained and briefed with your complete safety in mind and will be compliant with any measures in place at the time of your transfers (masks, sanitising contact points etc).
Dietary Requirements

All dietary requirements can be catered for when we are notified in advance during the booking process and are offered free of charge. Last minute notifications will be catered for as much as is practical (please note food ordering is completed 1 week prior to your arrival and thus last minute adaptations may be difficult). 

If you have children in your group, under 11’s will be served high tea (homemade children’s favourites at an earlier time of 6pm) unless you specify they eat with you (which will be the normal menu, not the children’s menu). If any older children prefer to have high tea (homemade children’s favourites at an earlier time of 6pm), please indicate this in this section of the Booking Portal.

Babies: Our hosts can prepare blended cooked veg/meat using base ingredients that are being used for child/adult meals. They will discuss your requirements at the start of theweek. We do not provide shop bought baby food however if you prefer baby foodand cannot bring it with you, one of the local supermarkets sell baby food.

Booking Conditions

These Booking Conditions, together with our privacy policy and where your holiday is booked via our website, our website terms of use together with any other written information we brought to your attention before we confirmed your booking, form the basis of your contract with Alpinium Ltd, a company registered in England, with company number:12781721 and registered office address of Alpinium, C/O 2 Colchester Road, St. Osyth, Clacton-On-Sea, CO16 8HA (“we”, “us”, “our”). Please read them carefully as they set out our respective rights and obligations. In these Booking Conditions references to “you” and “your” include the first named person on the booking and all persons on whose behalf a booking is made or any other person to whom a booking is added or transferred.

By making a booking, the first named person on the booking agrees on behalf of all persons detailed on the booking that:

a. he/she has read these Booking Conditions and has the authority to and does agree to be bound by them;

b. he/she consents to our use of personal data in accordance with our Privacy Policy and is authorised on behalf of all persons named on the booking to disclose their personal details to us, including where applicable special categories of data (such as information on health conditions or disabilities and dietary requirements);

c. he/she is over 18 years of age and resident in the United Kingdom and where placing an order for services with age restrictions declares that he/she and all members of the party are of the appropriate age to purchase those services;

d. he/she accepts financial responsibility for payment of the booking on behalf of all persons detailed on the booking.

1. Booking & Paying For Your Arrangements

A booking is made with us when you pay us a deposit (or full payment if you are booking within 12 weeks of departure) and we issue you with a booking confirmation. We reserve the right to return your deposit and decline to issue a booking confirmation at our absolute discretion. A binding contract will come into existence between you and us as soon as we have issued you with a booking confirmation that will confirm the details of your booking and will be sent to you. Upon receipt, if you believe that any details on the booking confirmation or any other document are wrong you must advise us immediately as changes cannot be made later and it may harm your rights if we are not notified of any inaccuracies in any document within ten days of our sending it out.

The balance of the cost of your arrangements (including any applicable surcharge) is due not less than 60 days prior to scheduled departure. If we do not receive this balance in full and on time, we reserve the right to treat your booking as cancelled by you in which case the cancellation charges set out in clause 8 below will become payable.

2. Your Booking

Please note that your booking with us will consist only of chalet accommodation and the facilities we provide as part of the chalet accommodation. One of the facilities we provide as part of the accommodation booking is a complimentary airport shuttle transfer service which is automatically included in your booking. However, if you do not wish to take advantage of the complimentary airport shuttle (for example if you’re going to hire a car instead or wish to book a separate third party transfer service later on) you can opt-out of the airport shuttle service during booking. Please note that this complimentary airport shuttle service is provided as part of the chalet accommodation and does not constitute a separate travel or tourist service in its own right. As such, your booking does not create a “package” as defined in the Package Travel and Linked Travel Arrangements Regulations 2018 (“PTRs”).

You will also be able to book ski passes, third party airport transfers and ski hire with us, however we do not offer the ability to book these at the same time as your chalet accommodation. We will contact you closer to the start of your accommodation booking to see if you wish to book these additional services. Please note that this will be a new, separate booking and will not form part of your accommodation booking (and as such does not create a “package” or “linked travel arrangement” as defined in the PTRs).

3. Insurance

Adequate travel insurance is a condition of your contract with us. You must be satisfied that your insurance fully covers all your personal requirements including pre-existing medical conditions, cancellation charges, medical expenses and repatriation in the event of accident or illness. If you choose to travel without adequate insurance cover, we will not be liable for any losses howsoever arising, in respect of which insurance cover would otherwise have been available.

4. Pricing

We reserve the right to amend the price of advertised bookings at any time and correct errors in the prices of confirmed bookings.

Furthermore, the price of your confirmed booking is subject at all times to changes arising from government action such as changes in VAT or any other government imposed changes, and changes in the exchange rates of currency, and we reserve the right to pass on to you any increases in the price of your confirmed booking as a result.

We endeavour to ensure that all the information and prices both on our website and in our itineraries and the marketing material are accurate; however occasionally changes and errors occur and we reserve the right to correct prices and other details in such circumstances. You must check the current price and all other details relating to the arrangements that you wish to book before your booking is confirmed.

5. Jurisdiction and Applicable Law

These Booking Conditions and any agreement to which they apply are governed in all respects by English law. We both agree that any dispute, claim or other matter which arises between us out of or in connection with your contract or booking will be dealt with by the Courts of England and Wales only. You may however, choose the law and jurisdiction of Scotland or Northern Ireland if you live in those places and if you wish to do so.

6. Curtailment

If you are forced to return home early, we cannot refund the cost of any arrangements you have not used. If you cut short your booking and return home early in circumstances where you have no reasonable cause for complaint about the standard of accommodation and services provided, we will not offer you any refund for that part of your arrangements not completed, or be liable for any associated costs you may incur. Depending on the circumstances, your travel insurance may offer cover for curtailment and we suggest that any claim is made directly with them.

7. If You Change Your Booking

If you wish to change any part of your booking after our confirmation invoice has been issued, you must inform us in writing as soon as possible. This should be done by the first named person on the booking. Whilst we will do our best to assist, we cannot guarantee that we will be able to meet your requested change. Where we can meet a request, all changes will be subject to payment of an administration fee of £30 per person per change as well as any costs and charges incurred by us and/or incurred or imposed by any of our suppliers in making this change. You should be aware that these costs could increase the closer to the start date that changes are made and you should contact us as soon as possible. Where we are unable to assist you and you do not wish to proceed with the original booking we will treat this as a cancellation by you. A cancellation fee may be payable in accordance with clause 8.

Important Note: Certain arrangements may not be amended after they have been confirmed and any alteration could incur a cancellation charge of up to 100% of that part of the arrangements.

8. If You Cancel Your Booking Before Departure

If you or any other member of your party decides to cancel your confirmed booking you must notify us in writing. Your notice of cancellation will only take effect when it is received in writing by us at our offices and will be effective from the date on which we receive it.

Should one or more member of a party cancel, it may increase the per person price of those still on the booking and you will be liable to pay this increase.

Since we incur costs in cancelling your arrangements, you will have to pay the cancellation charges as follows:

Period before departure in which you notify us Cancellation Charge

More than 84 days Deposit only

43 – 84 days 30% of holiday cost

29 – 42 days 50% of holiday cost

15 – 28 days 70% of holiday cost

14 days or less 100% of holiday cost

Please note that insurance premiums and amendments charges are not refundable in any circumstances.

Important Note: Certain arrangements may not be amended after they have been confirmed and any alteration or cancellation could incur a cancellation charge of up to 100% of that part of the arrangements in addition to the charge above.

If the reason for your cancellation is covered under the terms of your insurance policy, you may be able to reclaim these charges.

Where possible, we will deduct the cancellation charge(s) from any monies you have already paid to us.

This clause 8 outlines the rights you have if you wish to cancel your booking. Please note that there is no automatic statutory right of cancellation under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 (Directive 2011/83/EU).

9. If We Change or Cancel

If due to circumstances beyond our control it becomes necessary to substitute an alternative supplier, or make any other alterations to your booking we shall inform you of the changes as soon as possible. You must pay any additional cost due to such changes. If the changes are, in our view, so substantial as to significantly alter your booking and you are unwilling to accept said changes then you may cancel your booking and we will give a refund of all money you have paid to us.

We may in exceptional circumstances be required to cancel your booking in which case a full refund of all monies paid will be made to you. We regret we cannot meet any expenses or losses that you may incur as a result of change or cancellation.

Very rarely, we may be forced by “Force Majeure” (see clause 10) to change or terminate all or some of your arrangements after departure. If this situation does occur, we regret we will be unable to make any refunds, pay you compensation or meet any costs or expenses you incur as a result except where we manage to recover the same from our suppliers. You must direct all claims to your travel insurance.

10. Force Majeure

Except where otherwise expressly stated in these Booking Conditions we will not be liable or pay you compensation if our contractual obligations to you are affected by “Force Majeure”. For the purposes of these Booking Conditions, Force Majeure means any event beyond our or our supplier’s control, the

consequences of which could not have been avoided even if all reasonable measures had been taken. Examples include warfare and acts of terrorism (and threat thereof), civil strife, significant risks to human health such as the outbreak of serious disease at the travel destination or natural disasters such as floods, earthquakes or weather conditions which make it impossible to travel safely to the travel destination or remain at the travel destination, the act of any government or other national or local authority including port or river authorities, industrial dispute, labour strikes, lock closure, natural or nuclear disaster, fire, chemical or biological disaster, unavoidable technical problems with transport and all similar events outside our or the supplier(s) concerned’s control.

Brexit Implications: please note that certain travel arrangements may be affected as a result of the United Kingdom’s decision to leave the European Union. This could include an unavailability of certain flight routes, access to certain ports and airports and changes to the visa requirements of British citizens travelling to, within or through the EU. Please rest assured that this is something we will continue to monitor and will advise our customers as soon as possible if we become aware of any confirmed bookings that will be affected. However, since this is something which is completely unprecedented and outside our control, we would treat any such changes as Force Majeure, and whilst we will endeavour to provide suitable alternative arrangements or refunds where possible, we will not be liable to pay you any compensation.

11. Special Requests

Any special requests must be advised to us at the time of booking e.g. diet, room location, a particular facility etc. You should then confirm your requests in writing. Whilst every effort will be made by us to try and arrange your reasonable special requests, we cannot guarantee that they will be fulfilled. The fact that a special request has been noted on your confirmation invoice or any other documentation or that it has been passed on to the supplier is not confirmation that the request will be met. Failure to meet any special request will not be a breach of contract on our part unless the request has been specifically confirmed by us. We do not accept bookings that are conditional upon any special request being met.

o  All dietary requirements can be catered for when we are notified in advance during the booking process and are offered free of charge. Last minute notifications will be catered for as much as is practical (please note food ordering is completed 1 week prior to your arrival and thus last minute adaptations may be difficult).

o  If you have children in your group, under 11’s will be served high tea (homemade children’s favourites at an earlier time of 6pm) unless you specify they eat with you (which will be the normal menu, not the children’s menu). If any older children prefer to have high tea (homemade children’s favourites at an earlier time of 6pm), please indicate this in this section of the Booking Portal.

12. Disabilities and Medical Problems

We are not a specialist disabled holiday company, but we will do our utmost to cater for any special requirements you may have. If you or any member of your party has any medical problem or disability which may affect your booking, please provide us with full details before you make your booking so that we can try to advise you as to the suitability of your chosen arrangements. We may require you to produce a doctor’s certificate certifying that you are fit to participate. Acting reasonably, if we are unable to properly accommodate the needs of the person(s) concerned, we will not confirm your booking or if you did not give us full details at the time of booking, we will cancel it and impose applicable cancellation charges when we become aware of these details.

13. Complaints

We make every effort to ensure that your arrangements run smoothly but if you do have a problem during your holiday, please inform the relevant supplier (e.g. your chalet manager) immediately who will endeavour to put things right. If your complaint is not resolved locally, please contact us.

If the problem cannot be resolved and you wish to complain further, you must send formal written notice of your complaint to us at our office within 28 days of the end of your stay, giving your booking reference and all other relevant information. Please keep your letter concise and to the point. This will assist us to quickly identify your concerns and speed up our response to you. Failure to follow the procedure set out in this clause may affect ours and the applicable supplier’s ability to investigate your complaint, and will affect your rights under this contract.

14. Your Behaviour

All our customers are expected to conduct themselves in an orderly and acceptable manner and not to disrupt the enjoyment of others. If in our opinion or in the opinion of any chalet manager or any other person in authority, your behaviour or that of any member of your party is causing or is likely to cause distress, danger or annoyance to any other customers or any third party, or damage to property, or to cause a delay or diversion to transportation, we reserve the right to terminate your booking with us immediately. In the event of such termination our liability to you and/or your party will cease and you and/or your party will be required to leave your accommodation or other arrangements immediately. We will have no further obligations to you and/or your party. No refunds for lost accommodation or any other arrangements will be made and we will not pay any expenses or costs incurred as a result of termination. You and/or your party may also be required to pay for loss and/or damage caused by your actions and we will hold you and each member of your party jointly and individually liable for any damage or losses caused by you or any member of your party. Full payment for any such damage or losses must be paid directly to the chalet manager or other supplier prior to departure. If you fail to make payment, you will be responsible for meeting any claims (including legal costs) subsequently made against us as a result of your actions together with all costs we incur in pursuing any claim against you.

We cannot be held responsible for the actions or behaviour of other guests or individuals who have no connection with your booking arrangements or with us.

15. Our Responsibilities

(1) We have a duty to select the suppliers of the services making up your booking with us with reasonable skill and care. We have no liability to you for the actual provision of the services, except in cases where it is proved that we have breached that duty and damage to you has been caused. Therefore, providing we have selected the suppliers/subcontractors with reasonable skill and care, we will have no liability to you for anything that happens during the service in question or any acts or omissions of the supplier, its employees or agents.

(2) We will not be responsible or pay you compensation for any injury, illness, death, loss, damage, expense, cost or other claim of any description if it results from:

(a) the acts and/or omissions of the person affected; or

(b) the acts and/or omissions of a third party unconnected with the provision of the services contracted for and which were unavoidable and extraordinary; or (c) Force Majeure (as defined in clause 10).

(3) We limit the amount of compensation we may have to pay you if we are found liable under this clause:

(a) loss of and/or damage to any luggage or personal possessions and money: the maximum amount we will have to pay you in respect of these claims is an amount equivalent to the excess on your insurance policy which applies to this type of loss per person in total because you are required to have adequate insurance in place to cover any losses of this kind.

(b) Claims not falling under (a) above and which don’t involve injury, illness or death: the maximum amount we will have to pay you in respect of these claims is up to twice the price paid by or on behalf of the person(s) affected in total. This maximum amount will only be payable where everything has gone wrong and you or your party has not received any benefit at all from your booking.

(4) It is a condition of our acceptance of liability under this clause that you notify any claim to us and our supplier(s) strictly in accordance with the complaints procedure set out in these conditions.

(5) Where any payment is made, the person(s) receiving it (and their parent or guardian if under 18 years) must also assign to us or our insurers any rights they may have to pursue any third party and must provide ourselves and our insurers with all assistance we may reasonably require.

(6) Please note, we cannot accept any liability for any damage, loss or expense or other sum(s) of any description:

(a) which on the basis of the information given to us by you concerning your booking prior to our accepting it, we could not have foreseen you would suffer or incur if we breached our contract with you; or

(b) relate to any business.

(7) We will not accept responsibility for services or facilities which do not form part of your booking as specified on your confirmation invoice. For example any excursion you book whilst away, or any service or facility which your chalet or any other supplier agrees to provide to you directly.

16. Excursions

Excursions or other tours that you may choose to book or pay for whilst you are using the arrangements are not part of your contracted arrangements with us. For any excursion or other tour that you book, your contract will be with the operator of the excursion or tour and not with us. We are not responsible for the provision of the excursion or tour or for anything that happens during the course of its provision by the operator.

17. Passport, Visa and Immigration Requirements & Health Formalities

It is your responsibility to check and fulfill the passport, visa, health and immigration requirements applicable to your itinerary. We can only provide general information about this. You must check requirements for your own specific circumstances with the relevant Embassies and/or Consulates and your own doctor as applicable. Requirements do change and you must check the up to date position in good time before departure.

Most countries now require passports to be valid for at least 6 months after your return date. If your passport is in its final year, you should check with the Embassy of the country you are visiting. For further information contact the Passport Office on 0870 5210410 or visit https://www.gov.uk/browse/citizenship/passports.

For European holidays you should obtain a completed and issued form EHIC prior to departure.

Up to date travel advice can be obtained from the Foreign and Commonwealth Office, visit https://www.gov.uk/travelaware

Non British passport holders, including other EU nationals, should obtain up to date advice on passport and visa requirements from the Embassy, High Commission or Consulate of your destination or country(ies) through which you are travelling,

We do not accept any responsibility if you cannot travel, or incur any other loss because you have not complied with any passport, visa, immigration requirements or health formalities. You agree to reimburse us in relation to any fines or other losses which we incur as a result of your failure to comply with any passport, visa, immigration requirements or health formalities.

18. Conditions of Suppliers

Many of the services which make up your booking are provided by independent suppliers. Those suppliers provide these services in accordance with their own terms and conditions which will form part of your contract with us. Some of these terms and conditions may limit or exclude the supplier’s liability to you, usually in accordance with applicable International Conventions. Copies of the relevant parts of these terms and conditions are available on request from us or the supplier concerned.

19. Foreign Office Advice

You are responsible for making yourself aware of Foreign Office advice in regard to the safety of the countries and areas in which you will be travelling and to make your decisions accordingly. Advice from the Foreign Office to avoid or leave a particular country may constitute Force Majeure. (See We look forward to welcoming you to one of our charming ski chalets.

20. No Snow

In the event of a resort closure (all ski lifts closed) due to inadequate levels of snow, we will provide transport to the nearest ski resort with adequate snow cover (maximum one hour away) and arrange for reimbursement of any lift passes purchased in advance if they have not been used. If lift passes have been used for part of their duration, we have to refer to each lift company’s individual policies on any potential refund in the event of resort closure and we will advise accordingly.

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